Original Posting Date 29-Sep-2015
STARS Requisition number 34197BR
Supervisory Organization: Beinecke Library - Manuscript Processing
University Job Title: Digital Accessioning Archivist for Yale Special Collections
Posting Position Title: Librarian, Archivist
Bargaining Unit None - Not included in the union (Yale Union Group)
Time Type Full time
Duration Type Fixed
If Fixed Duration, Period 2 years from date of hire
Other Fixed Duration Date 31-Jan-2018
Compensation Grade Library
Compensation Grade Profile Librarian 1 (23)
Work Location University Library System
Worksite Address 344 Winchester Avenue New Haven, CT 06511
Work Week Standard (M-F equal number of hours per day)
Total # of hours to be worked: 37.5
Position Focus: The Yale University Library (YUL) is seeking a Digital Accessioning Archivist for Yale Special Collections to fill a two-year position. Under the supervision of the Digital Archivist in the Manuscript Unit of the Beinecke Library, and in collaboration with the Born Digital Working Group, the position will help establish a centralized born-digital accessioning service for special collections units in Yale’s libraries and museums.
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This position will contribute to the development of best practices and workflows for accessioning born-digital material, undertake the hands-on work of disk imaging, train and supervise the work of student assistants and other staff, and make recommendations related to post-term digital accessioning sustainability. In addition to helping YUL achieve its goal of eliminating current backlogs of digital media in units across Yale’s special collections community, this position will play an integral role in developing and implementing scalable workflows for incoming acquisitions of born-digital material. This will involve managing media received from different units across campus, conducting quality assurance on both processes and products, and preparing files for ingest into the Library’s digital preservation system. This position is a unique opportunity to collaborate with a team to help build a born-digital accessioning program from the ground up, while also gaining extensive hands-on experience with disk imaging and forensic tools. Also completes special projects as assigned. Participates in Library-wide planning and committee work as appropriate, and is expected to be active professionally.
The Beinecke’s Manuscript Unit, which is a division of Technical Services, supports the Beinecke's robust acquisition program and is responsible for the accessioning, processing, and cataloging of its manuscript collections, including born-digital materials. For more information about the Beinecke Library, please see: http://www.library.yale.edu/beinecke.
The Born Digital Working Group consists of staff from Beinecke Library, Manuscripts and Archives, the Yale Center for British Art, and YUL’s Preservation department, and is leading Yale’s efforts to enable all special collections in its libraries and museums to acquire, ingest, preserve, and provide access to born-digital archival materials with the same level of stewardship and care as is devoted to Yale’s physical collections.
Essential Duties 1. Assume a variety of responsibilities related to manuscript and archival material in all formats, including selection, appraisal, arrangement and description, preservation, and access and outreach. 2. Work in libraries across university campuses to meet the needs of local, national, and international teaching and research communities. 3. Assist with management of printed collections, as assigned. 4. Assist, if necessary, with disaster recovery efforts. 5. May perform other duties as assigned.
Required Education and Experience 1. Master’s degree from an ALA-accredited library school or equivalent accredited degree, with formal training in archival theory and practice. In selected instances, a post-graduate degree in museum studies or a related discipline in the humanities or social sciences may be substituted for a master’s degree in library science. 2. Experience arranging and describing or providing public services for manuscript and/or archival collections. 3. Experience working collaboratively and independently with varied groups within a complex organization and rapidly changing, team environment. 4. Demonstrated knowledge of archival theory and practice may be substituted for formal training. 5. Demonstrated knowledge of current national data content and structure standards related to the archival control of collection materials. 6. Demonstrated knowledge of archival and library management systems. 7. Demonstrated job or school experience with basic preservation and conservation standards for archival and manuscript collections. 8. Demonstrated excellent oral, written, and interpersonal communications and analytical ability. 9. Demonstrated record of designing projects and bringing them to a conclusion in a timely fashion. Yale University assigns ranks to librarian positions based on a combination of professional experience and accomplishments (see range assigned to this description as noted in the posting position title). Librarian ranking information can be found at: http://www.library.yale.edu/about/departments/lhr/rank.html
Required Skill/Ability 1: Qualified individuals new to the library profession are welcome to apply.
Required Skill/Ability 2: High level of proficiency with computers and desktop applications and an aptitude for learning new technologies. Demonstrated ability with digital forensics/disk imaging hardware and software.
Required Skill/Ability 3: Ability to plan and manage complex projects and bring them to conclusion in a timely fashion while also paying close attention to detail.
Required Skill/Ability 4: Ability to adapt readily to change. Creativity, flexibility, and ability to exercise initiative and sound judgment. Demonstrated ability to work cooperatively within and across departments in a team-based environment.
Required Skill/Ability 5: Excellent communication and organizational skills, including the ability to take direction, accept constructive criticism, and work well in a team-based environment.
Preferred Education, Experience and Skills: Experience working in an archives, or related experience. Comfort working with obsolete hardware and software. Ability to work comfortably in a Linux environment.
Drug Screen No
Health Screening No
Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.
Posting Disclaimer The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
Affirmative Action Statement: Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: ocr.boston@ed.gov.
